Administrator

Open

Job description


Mammoet is currently seeking an administrator to join the team in Etobicoke. In this role you will participate in and coordinate the administration processes for the Toronto team. Our ideal candidate is a detail oriented individual who is enthusiastic, motivated and above all else, a team player. Organization, strong communication skills and wanting to be part of a small team are a necessity for anyone who steps into this role.

Responsibilities for the role will include:

  • Process and coordinate invoices in compliance with the departmental standards and procedures.
  • Prepare both routine and ad‐hoc information, as directed or requested, on Accounts Receivable, (un)cleared items, and on various levels.
  • Deal with both external and internal customers, to exchange and clarify information by telephone or email.
  • Record, execute and maintain administrative data in (sub)systems, in line with internal requirements.
  • Coordinate day‐to‐day payroll administration and processes.
  • Be responsible for processing day‐to‐day vendor invoices through verifying and reconciling Purchase Orders, Invoices and recurring payments

Reports to

Branch Manager

Purpose of the job

The right person for this position will be responsible for organizing, implementing and executing administrative date collection, registration, processing and reporting activities. Furthermore, he/she will be in line with applicable guidelines and procedure in order to record financial, operational and or other date in an accurate and accessible manner.

  • Able to work fully independently on all result areas under supervision and guidance according to instructions and procedures.
  • Emphasis on collecting, processing and checking data and archiving data, basic knowledge of business process and relevant sub-systems. Accuracy and attention to details is an essential.
  • Social interaction is based on requesting and providing information, argumentation and logical reasoning.
  • Adaptable and able to multitask in a fast pace environment.

Key Result Areas


Key Skills

  • Highly motivated and flexible
  • Professional, outgoing and approachable communication skills
  • Excellent multitasking and organizational skills
  • Technological proficient MS Office (Word, Excel, Outlook, PowerPoint)
  • SAP systems experience is an asset
  • Confidence to exercise good judgment in a variety of situations.

Education & Experience

  • Vocational Education, in Administration discipline
  • English, proficient verbal and written
  • Entry level applicants will be considered and full training will be provided

About our company

Mammoet helps clients improve construction efficiency and optimize the uptime of plants and installations. For that purpose, we provide solutions for lifting, transporting, installing and decommissioning large and heavy structures.

Our services are focused on the petrochemical and mining industries, civil engineering, power generation and offshore projects. The logistic challenges in these industries are growing daily. Factors such as remote locations, harsh climates and a strong emphasis on the environment are constantly driving us towards smarter and safer solutions.

We provide the following services:

  • Engineered lifting and transportation services
  • Lifting, transportation and installation of modular constructions
  • Factory-to-foundation projects
  • Plant turnaround logistics
  • Salvage and wreck removal
  • Decommissioning of onshore and offshore installations
  • Trading in new and used equipment worldwide

For over two hundred years, we’ve been known for the unique capability of our state-of-the-art equipment. But it’s the trust of our clients that has brought us where we are today. Their confidence inspires 5,000 Mammoet professionals to give it their all each day and truly make a difference in projects all over the world.

Mammoet is dedicated to building a workforce that reflects diversity. Mammoet encourages applications from all qualified individuals. We thank all applicants for their interest in Mammoet, however we will only contact those selected for an interview. Applicants who require accommodation due to disability during the selection process should notify human capital when contacted for an interview.

About our region

This is a full time position located in our Toronto Branch [Etobicoke] facilities. Interviews and training may take place in our HQ Branch located in the City Guelph.

Benefits

Salary will be commensurate based upon education and experience. Mammoet offers competitive wages, health benefits and RRSP contributions. In addition to this, we offer an engaging environment in which a variety of career development and growth opportunities exist to our employees both locally and internationally. Mammoet is an existing benefactor for variety of local and national charity organizations and also provides support for our own employees’ extracurricular activities. To view our Human Resources Values, please visit our careers website at www.mammoet.com/en/jobs.

Location

Toronto [Etobicoke]

Publication date

08.05.2019

Publication end date

30.11.-1

Contact person

A. Mendoza

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Other details
Match criteria
Region
  • Canada East
Education level
  • Secondary vocational education
Department
  • Back office
Job Type
  • Administrator